Posts Library
Updated 2 days ago
The Posts Library is a space within the planning media resources where you can save draft posts and ideas as templates, preparing them in advance without the need to set a specific publishing date, when the time is right, simply set the date, and you're good to publish!
This feature is available exclusively on paid plans and supports up to 250 saved ideas per brand.
The 250-post limit per brand cannot be increased. To add new posts when you reach this limit, delete existing posts from your library.
Also, if you're working with shared brands, the library is also shared between users who have permissions, making it easier to collaborate and work as a team.
Access the Posts Library
You can open the library from two places, and both give you the option to create a new idea.
Planning > Posts Library: opens the library directly in the board (kanban) or list view.
Calendar view: click the multimedia icon to open the listing of saved posts.
How to Save Posts in the Library
You have multiple ways to save your posts to the library, depending on where your content is currently located. From the library itself, Create new idea opens the same post editor as New Post; both are routes to the same place, so use whichever you reach first.
Creating a New Post : After creating a new post, select Send to Library instead of scheduling it. This saves the post as a draft without a publishing date, ready to be revisited and published whenever you like.
Duplicating Old Posts : If you have previous posts that you want to reuse, you can duplicate them and select Send to Library. This makes it easy to store the content for future use or adaptation.
Reusing Content from Analytics: Navigate to your Analytics and select Reuse Content for posts that performed well. Choose Send to Library to store these posts as reusable ideas.
Saving from Drafts : If you have an existing draft, open it in the post editor and click Save to Library to convert it directly into a Library Post without duplicating anything.
Only unpublished or unscheduled posts can be sent directly to the library. Published or scheduled posts must be duplicated before they can be saved to the library. Drafts can be converted directly.
Schedule your post library content
You can add notes to your library posts
You can schedule a saved post from the calendar view or from the library itself, in either the list or board view. In every case you finish by setting the date and time and choosing how to publish, such as scheduling it or sending it to review.
From the calendar view
Use the search bar or apply filters to find the post.
Click on the post or drag it to the calendar to schedule the post from the saved post.
Edit the post if need it.
Set the date and time and finish using the desired option.
From the list view
Click the edit (pencil) action on the post to open it.
Click Create post. This enables the date and time fields.
Set the date and time and finish, choosing to schedule, send to review, or another option.
From the board view
Click the post card to open it.
Click Create post. This enables the date and time fields.
Set the date and time and finish, choosing to schedule, send to review, or another option.
List view for your posts library
The list view shows your saved posts as rows, with columns for the title, status, assigned member, date, and networks. Each status appears with its own colour, so you can spot where a post sits in your workflow at a glance.
Each row has an edit (pencil) action to open and edit the post, and a three-dot menu with a Delete option to remove the post from the library.
Board view for your posts library
The board view is an alternative to the list view for seeing and moving your saved posts. It is available on all paid plans with access to the library, the view you choose is remembered per user and brand, and it is not available in the mobile app in this version.
The board shows one column per workflow state of the brand, plus a permanent "Unassigned" column that holds posts not assigned to a state. Each column displays the state name, its colour, and the number of posts it holds. Cards carry the same information as in list view: the media preview, post text, networks, and the assigned member.
You can filter and search the posts in both the board and list views, using the search bar and filters to narrow down what you see.
The board also gives you actions on each column, and a + button to add a new column to the board. Clicking the three-dot menu on a column lets you Rename, Change color, or Delete that column.
Move cards between states
Drag a card from one column to another to change its state. Every change is recorded in the post's activity history and requires the Schedule or Send to review permission.
To move several cards at once, hold Ctrl (Windows) or Cmd (Mac) and click each card to select it, then drag one of the selected cards to another column. Every selected card moves to that state at the same time, and each move is recorded in the activity history of its post.
Custom workflow states
You can create, rename, colour, reorder, and delete the workflow states directly from the board, so the columns match how your team works.
Each brand starts with two default states, In progress and Done, plus the permanent "Unassigned" column. The states are configured per brand and shared by the whole team.
A state can only be deleted when no library post is assigned to it, so the delete action stays blocked until those posts are moved to another column.
Configuring states requires the Schedule or Send to review permission and is available on web only.
Column limits
The board supports up to 30 columns, and it scrolls horizontally once the columns fill the width of your screen.
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